about musicians

1. How far in advance should I call to book the musicians for my event?
2. Who will take care of booking the musicians?
3. Will I be meeting with any members of the group?
4. Will I be required to provide meals for the musicians?
5. Can the musicians perform outdoors?
6. Can I book more than one group for my event?
7. Where can I hear sample clips of your music?

1. How far in advance should I call you to book musicians for my event?

You can book your ensemble as early as one year in advance and as late as one day before the event PROVIDED that the musicians are available on the requested date. It goes without saying that the earlier you book the better chances that Musicplanners.com will have a group available to play for your event.

2. Who will take care of booking the musicians?

Musicplanners.com will take care of the entire booking process, from contacting the musicians, booking them for your event to seeing to your complete satisfaction.

3. Will I be meeting with any musician to select my music?

Once a contract has been confirmed, the lead member of the ensemble will be in touch with you to discuss the details of your event.  Very often this will happen by email or over the phone for events such as a reception. For weddings, our clients feel more comfortable with a face-to-face meeting to organize the music for the ceremony. In this case, a meeting can be arranged with the lead musician to discuss and confirm the choice of wedding music.

4. Will I be required to provide meals for the musicians?

As a common courtesy, you are only required to provide the musicians a meal when the event exceeds four hours through either the lunch or the supper period. A light meal is always appreciated and from experience, most caterers are only too kind to set something aside for the musicians. To minimize interruptions, musicians will always plan their supper break around a room change or a speech intermission.

5. Can the musicians perform outdoors?

Most of the time. The musicians are able to perform outdoors when the weather conditions are ideal. Musicians must be at all times protected from the ultra-violet rays by either playing under the shade of a tree, a parasol or a gazebo. If the forecast announces rain, the musicians will NOT play outdoors even if there is a slight chance of precipitation. Their valuable instruments are extremely vulnerable to water, windy conditions or exposure to direct sunlight. We ALWAYS recommend that a backup plan for outdoor events be made in case the weather conditions change unexpectedly. Most reception halls will offer you an alternate solution in the event that the venue has to be moved indoors.

6. Can I book more than one group for my event?

Absolutely! At Musicplanners.com, we have ensembles to suit every segment of your event. So, if you desire a classical trio for your wedding ceremony and a jazz combo for your reception, we are only too pleased to serve you.

7. Where can I hear sample clips of your music?

You can hear samples by browsing through our 'Hear Us' menu and clicking on one of many choices of music styles offered to you by Musicplanners.com.